Manage Financials and documents

The process of organizing financial records whether at work or home is a major challenge. It is important to organize your financial documents to reduce stress and allow you to compare costs or locate receipts. It also improves customer service by allowing employees to easily access their documents and resulting in faster responses and improved compliance.

Gather all your papers. Look over your kitchen counters, entryway table, home office desk the car trunk, garage and any other place where the papers are likely to accumulate. Get rid of clutter and throw away unnecessary items like catalogs, product manuals, bills, and envelopes that are empty. Create categories to organize and sort your remaining documents. A “To Pay” category could comprise an invoice stack that needs to be paid online or by a check. A “To Read” category can contain items that require an immediate review and then be shredded or filed after having read. Also, the “Needs Action” category can include items that require to be addressed, for instance, an issue with credit card charges or insurance claims.

Once your documents are organized, think about your storage options. Physical methods include using a filing binder or cabinet, or the storage of documents in data rooms website offsite facilities. Digital methods typically involve an industry-specific software for document management that provides a central, single place for storing and organizing documents. These solutions provide strong security through allowing for granular control over who can access and alter information. They also provide audit trails to ensure transparency and accountability.